Privacy Policy

Last updated:

1. Introduction

We are committed to protecting your privacy and the privacy of your council members. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Knights of Columbus Council Platform ("the Platform").

2. Information We Collect

We collect information that you provide directly to us, including:

  • Council membership information (names, email addresses, contact details)
  • Event and activity data
  • Communication records within the Platform
  • Administrative and organizational data

All information is provided by councils through their official membership rosters and internal activities.

3. How We Use Email

Email Usage

We operate software that supports individual Knights of Columbus councils with their internal organizational activities (communication, event coordination, reminders, and administrative tasks). Email is used solely to facilitate communication within each council to its own members. All recipients are active, verified members of their respective councils.

Types of Emails We Send

Primarily transactional and informational messages such as:

  • Event notifications
  • Reminders
  • Membership updates
  • Officer communications

No broad marketing campaigns or unsolicited outreach will be sent.

How Contacts Are Sourced

All email addresses come directly from the official membership rosters of Knights of Columbus councils. These rosters are maintained by each council and contain only active, consenting members. There are no purchased, rented, or third-party lists of any kind.

4. How We Use Your Information

We use the information we collect to:

  • Provide, maintain, and improve the Platform
  • Facilitate communication within councils
  • Send event notifications and reminders
  • Manage council activities and administrative tasks
  • Respond to your inquiries and provide support
  • Comply with legal obligations

5. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. Our Platform uses modern cloud infrastructure designed to protect your council's data.

6. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:

  • Within your council to authorized council officers and members
  • When required by law or to comply with legal processes
  • To protect the rights, property, or safety of the Platform, our users, or others
  • With service providers who assist in operating the Platform (under strict confidentiality agreements)

7. Data Retention

We retain your information for as long as necessary to provide the Platform and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

8. Your Rights

You have the right to:

  • Access your personal information
  • Request correction of inaccurate information
  • Request deletion of your information (subject to legal and operational requirements)
  • Opt-out of certain communications (while maintaining essential transactional messages)
  • Request a copy of your data

To exercise these rights, please contact your council administrator or use the Platform's support channels.

9. Children's Privacy

The Platform is designed for use by Knights of Columbus councils, which are organizations for adult members. We do not knowingly collect personal information from children under the age of 18. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us through your council's designated administrator or through the Platform's support channels.

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